Best Medical Billing Software In 2021

Medical billing software is a great investment for any medical facility. The best medical billing software is not inexpensive, but in the long term, it can save you money and time.

A medical practitioner can be lucky to have a medical practice where they are the only one who does billing or they might outsource their billing to an office or have a group of people who share the load.

Medical billing software will help practitioners with all aspects of their daily business, such as tracking payments and scheduling appointments. It even helps with things that you might not think about, like insurance verification and coding patient charts.

It’s much more than just a tool for generating invoices; it’s an integral part of the practice.

In this post, we’ll give you the knowledge you need to choose the best medical billing software for your needs, as well as look at the top-rated medical billing software on the market. Read on.

What Is a Medical Billing Software?

Medical billing acts as a link between the patient’s medical insurance company and the healthcare provider. Instead of having to juggle most or all of the specifics manually with paper documents, using software speeds up the overall process significantly such as denial management, revenue management, charge entry, revenue cycle management, etc.

Claims processing is one of the most important components of medical billing software to be familiar with, as the system evaluates each claim and the codes it applies before sending them out, allowing you to remedy any typographical or coding issues beforehand.

Medical billing software must also be capable of verifying a patient’s eligibility and insurance status. Collecting this information before therapy allows patients and staff to have a more pleasant experience.

Medical billing software also minimizes time by allowing you to customize electronic versions of your practice’s Superbills with versions for each doctor underneath your roof.

Automation of billing tasks can reduce operating costs by over 55% and increase revenues.

When it relates to records management, the program aids you in keeping track of the details of each unpaid claim, accounts receivable, etc. When it comes to payments, medical billing software should have the capacity to send payment reminders, which will help your office’s revenue flow even faster.

Medical Billing Vs. Medical Coding

Medical billing and medical coding are not the same things, despite what you might have heard from Healthcare professionals when discussing payment arrangements.

While medical billing entails submitting billing and following them until payment is received, medical encoding is the process that aids in billing and collection.

Coders take medical notes from doctors, which may include a patient’s condition, the doctor’s diagnosis, a prescription, and any processes the doctor or medical professional performed on the patient, and convert those specifics into necessary medical alphanumeric codes, which form an important part of the medical claim.

Medical coding professionals assist in ensuring that the codes are accurately applied during the medical billing phase, which includes abstracting information from paperwork, assigning the relevant codes, and preparing a claim to be reimbursed by insurance companies.

How Much Does Best Medical Billing Software Cost?

Medical billing services are divided into two categories: cloud and hosted. The cost of cloud and hosted medical billing software is vastly different. This is because hosted software necessitates a larger initial financial expenditure. Cloud-based software, on the other hand, only requires you to sign up for a monthly or annual subscription and pay for it.

Cloud-Based Medical Billing Software Cost

When it comes to software administration, most practices choose cloud-based, also known as “web-based” or “software-as-a-service” (SaaS) software. When opting for cloud-based, practices will select a software supplier who will “host” the server on their premises. The medical practice then connects to it via a remote connection.

In general, cloud-based medical billing services are less expensive than software that is housed. A fixed monthly price is charged by many software suppliers. The program itself typically costs between $30 to $100 per user each month, not including set-up fees and other fees. Pricing for higher-tier plans can range from $200 to $500 per month.

Self Hosted Medical Billing Software Cost

When a medical practice decides to establish its own server, data center, and related software on-site at their own location, they are using hosted medical billing software.

To use this option, practices will need to set aside space in their office for the server and its associated equipment. They must then purchase their own equipment, including servers, routers, broadband lines, backup discs, and so on. They must also conduct their own upgrades and operate the system on a regular basis.

Using an on-site server to host your software is usually more expensive than using a cloud-based solution. This is true in the sense that hosting software necessitates an initial capital investment in infrastructure and software.

Industry experts estimate that it will cost between $3,000 and $8,000 to set up your own software application.

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There will be additional fees associated with purchasing medical billing services for both cloud and hosted alternatives, such as Software training, Software license cost, Annual maintenance cost, and so on, in addition to monthly and/or up-front costs.

How To Choose The Best Medical Billing Services?

Although some software solutions appear to be the finest options at first glance, there are frequently hidden catches in seemingly flawless products, and refusing to shop around for the best choice could lose your business money now and in the future.

The improper solution chosen and implemented could cost your medical practice patients, brand loyalty, and, ultimately, its future. When looking for medical billing solutions, instead of speculating or responding to ads and hype, consider the following crucial considerations.

Learning Curve

Buying medical billing solutions is only half of the battle. Its effectiveness is largely determined by your staff’s ability to fully utilize the features. The learning curve, in turn, is dependent on this. While some applications have rather simple and intuitive user interfaces, others must be thoroughly investigated before their full potential can be realized.

Determine whether the learning process is stiff or light before choosing a solution. Some providers provide helpful guidelines and video tutorials for using their automatic billing services.

Compatibility With Electronic Health Record (EHR) System

Whether you currently have an EMR or EHR in place, contact your EHR vendor first to see if they provide medical billing services, as this is the most efficient approach to ensure seamless integration.

Otherwise, double-check that the application you’ve chosen is appropriate with your current IT architecture and that you understand what it will cost to integrate your new app to other optimizing interoperability. To fix integration issues, you may need to hire a third-party tech company.


As previously said, healthcare legislation and criteria are always evolving. That implies you should check to see if the software you intend to use is routinely updated.

Furthermore, find out if updates are available for the duration of your use of the program. Some software companies charge extra for updates that aren’t included in their pricing plans.

Compliance With HIPAA

Because the Healthcare Insurance Portability and Accountability Act (HIPAA) applies to all medical facilities, data security compliance must be a primary focus. Medical software must comply with HIPAA regulations in the United States, but it’s always a wise idea to double-check any service you choose.


The cost of medical billing system varies substantially. There are several contributing elements at play. For solo practices with a small number of patients, vendors normally provide less-priced solutions and per-encounter plans, whereas, for mid-sized and big practices, vendors usually offer more expensive packages.

Medical billing services prices, on the other hand, are determined by the functionality provided. You may have to pay more if you want smart reporting and scheduling capability or credit card processing, for example.

Customer Service

Even though support isn’t integrated into hospital billing software, it shouldn’t be overlooked. Some suppliers provide a hotline phone number to call 24 hours a day, seven days a week to get an issue fixed immediately, while others are only accessible by email during specific business hours.

Look for a company that provides a variety of assistance options, such as email, voice, and online chats.

The Best Medical Billing Service Providers

Medical billing services allow clinics to outsource the time-consuming and labor-intensive process of monitoring claims and obtaining insurance payments. We’ve put up a list of the best medical billing companies.

1. AdvancedMD

AdvancedMD, one of the largest medical billing software firms in the globe, provides you with all of the tools you need to handle your claims process in one place and make sure that business claims management and patient billing processes run smoothly every time.

Source – AdvancedMD

With the help of the auto-generated work lists and claims tracking for different providers and sites, it provides a strong clearinghouse that automates manual operations and streamlines efficiency.

Medical billing claims management software is intended to help you save time and money. Features that scrub, track, review, and submit claims for you are replacing manual billing processes. Mistakes are discovered long before they become denials, allowing you to submit claims swiftly and accurately. With less work, you’ll obtain more reimbursements and revenue.

When you post charges, the medical billing clearinghouse becomes active, and claims are automatically scrubbed for consistency within seconds. You can submit claims to our networks of carriers directly from a single platform and track them with the combined claim adjudication record. You may have dozens of payers; now you may send charges to all of the customers on a single page.

You can utilize their secure electronic payment portal with or without our patient portal. Patients can use a payment plan to access their outstanding amount, pay in whole, make a partial payment, or pay their now-due amount. A receipt is automatically emailed. AdvancedBilling keeps track of and manages all transactions.

2. NueMD

Small and medium-sized enterprises benefit the most from this software. It’s cloud-based, which means you can keep track of your client’s information and your company’s in one spot.

NueMD is a cloud-based software. This means that it connects your key data and client information in a database. As a result, you’ll be able to control your clients in accordance with your company’s rules and terms of service. You can track the validity of your clients with NueMD billing software. You’ll be able to see information on their insurance coverage and claims.

NueMD reduces the burden you’d spend checking your clients’ claims for eligibility. NueMD analyses the customer’s information to the existing database and informs you whether the client is qualified or not. It comes with a number of software packages. You must select the package that best suits your company’s requirements.

Its Claim Scrubber software increases accuracy by comparing all claims to a database of over 10 million frequent claims modifications. Scrub claims and make adjustments automatically before filing.

Copays, premiums, and commercial and government payments are all posted to patient accounts quickly through Electronic Remittance Advice. Reduce paperwork and save account data in the cloud with confidence.

Batch Payments is a facility that records payments from a number of claims and patient records at the same time. In seconds, transfer claims to supplementary plans or patient responsibility.

It reduces late copays by providing simple, visit-by-visit statements. Print reminders to patients with unsettled and delinquent balances automatically.

With dozens of basic and hundreds of configurable reports, advanced reporting and analysis keep track of reimbursements and outstanding payments.

3. PracticeSuite

PracticeSuite is the way to go if you’re a Medical Billing Service or a Revenue Cycle Management Company with a need for medical billing software with unrivaled Practice Management and financial reporting features. It’s a cloud-based system. It has a medical office framework that can be used solely for billing or as part of a larger enterprise-wide solution.

PracticeSuite can handle over 150 billings and about half as many specialists as other software. This implies you’ll never run out of resources in your database to add additional new clients. This software allows you to interact with your customers. You have the best opportunity of understanding the client’s needs.

Many users can afford PracticeSuite. The most basic system is completely free. Premium prices start at around $99 and can be extended to meet your specific demands. The best thing about PracticeSuite is how adaptable it is. You have the option of using the billing model that best suits your needs.

4. iSalus Healthcare

The company iSalus Healthcare is in the healthcare industry. It provides a medical billing system that is both convenient and user-friendly. iSalus Healthcare relieves your staff of the strain of billing and provides you with the comfort that only a trained team of billing specialists can provide, in a timely and efficient manner.

Source – iSalus

It delivers an integrated EHR and billing system, which results in increased claim approvals and fewer staff requirements, lowering expenses with 100 percent efficiency.

A medical company designed the system. As a result, it was created by people who are familiar with medical procedures. There are several versions of this software available. All you have to do now is pick the one that best meets your requirements.

When you use this billing software, you’ll have all of the information you need for all of your appointments, as well as the clients you’ll be expecting. The iSalus Healthcare system’s best feature is that it includes training and a consumer-friendly platform. The technology is also adaptable to your company’s changing demands.

5. Kareo

Kareo is a tried-and-true platform used by over 75,000 suppliers. Kareo Billing will streamline your whole billing process, allowing you to get paid more quickly. Kareo features a very user-friendly interface. It works best for medical billing organizations that don’t have a lot of practice management operations.

This billing software provides you with information about past-due client bills. You are not required to personally review the records. It is appropriate for a variety of medical procedures, including family drugs, heart-related issues, and many more. 

Kareo allows you to tailor client reports to your own requirements and tastes. Because this is a web-based application,

You would not have to manually manage the software. The software developers will send you updates and ideas.

Final Thoughts

Medical billing is a very essential part of the medical profession. You must have tasks that are clearly defined and scheduled. You must also keep the information about your clients up to date and readily available.

Although there are many more medical billing software options available than those listed in this article, these are the best medical billing software in the market.

Medical Billing Software FAQ

Which professions can benefit from medical billing and coding training?

Medical billing and coding professionals are required in every sort of human medical facility, including clinics and hospitals, clinical trials labs, and the Veterans administration.

What Role Does Medical Billing and Coding Play in Cash Flow?

An engaged medical department of billing and coding can improve the cash flow of your practice by reducing the amount of time claim expenses into accounts receivables, known as “A/R days.”

Why should you outsource your medical billing process?

Some medical practices benefit from outsourced revenue cycle management, while others do not. If your claims are going unpaid or you’re getting a lot of denials, you might want to consider collaborating with a seasoned medical billing firm. Furthermore, if the charge of a medical billing provider is less than the cost of hiring full-time coders and billers in-house, offshoring could save money.

Do I need an on-premise billing solution?

The medical billing software that is accessible through the internet is increasingly popular, especially among small offices. Web-based solutions are less expensive than on-premise systems, which is a plus for your company.

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